Walk the Floor · 04 May 2026

nextos

A working company.

A tour through the departments. Who's in each seat, what they ship, what they reach for. The shape of NextOS as a company, not a settings panel.

Build · v5 04 May 26
Maintained by Cody (CTO)

By the numbers

02 / 11

The company in four numbers.

Departments

0

Leadership · Finance · Marketing · Sales · Technology · Operations · Advisory

People in seat

0

Two human · twelve AI · plus six advisory seats on-demand

Daily routines

0

Hawk · Scout · Recap · Pressure-test · Smart Scout queued

External tools

0

Composio · Workspace · Gmail · Superhuman · Canva · CDP · Playwright · Shopify

01 · Leadership

03 / 11

Who runs the day.

CEO and Chief of Staff. Decisions and orchestration. Ada surfaces the morning inbox, hosts the daily what's-next, lands the consensus.

K

Kym

Chief Executive

Holds the cap table. Sets the direction. Makes the calls AI can't.The quality gate on every customer-facing artefact.

Ada

Chief of Staff

Surfaces the inbox at session start. Hosts /whats-next. Writes the daily consensus.The room without a chair stays calm.

What runs in Ada's name

Every session start

Inbox. Surfaces recent vault notes for triage before work begins.

Live

On demand · /whats-next

Daily standup. Each seat checks in, Ada writes the consensus card.

Live

02 · Finance

04 / 11

Who watches the money.

CFO seat in name; first hire pending in remit. Charged with runway, BYO-keys unit economics, and Xero hygiene flags.

Vera

Chief Financial Officer

Limited remit · first hire pending

Watches runway. Models BYO-keys unit economics. Raises Xero hygiene flags.

—

First hire

Bookkeeping · Xero ops

Proposed · post 12 May

Bookkeeping and monthly close. On hold until the family transition decision lands.

Toolkit

Xero MCP Stripe (Phase 2)

03 · Marketing

05 / 11

Who shapes the voice.

Editorial brain of the company. Owns the Nextwave aesthetic moat — AI output that doesn't look like AI.

Cleo

Marketing

Senior copywriter, CRO-trained, TECO-methodology native.Surfaces concrete candidates or kills bad ones with one specific detail.

Jimmy

Editor

Editorial polish on every customer-facing artefact.Holds the line on tone, restraint, no marketing fluff.

Toolkit

Canva Nextwave design system Email templates

04 · Sales

06 / 11

Who brings the work in.

CGO-led. Pipeline ownership, demos, prospect comms, the close. Active accounts: Salon Shop, BBFC, Anna, Gifford Group.

Matt

Chief Growth Officer

Pipeline ownership. Big-deal close. The human in the room when relationships matter.50/50 cap with Kym.

Jordan

Sales

Outreach, qualification, first-call frame.Pre-sift before Matt or Dax pick up the conversation.

Dax

Closer

Demo prep, proposal, contract, handover to delivery.The seat that turns interest into signed work.

Toolkit

Superhuman Gmail Calendar CRM (Phase 2)

05 · Technology

07 / 11

Who builds the thing.

CTO + research + verifier + fortifier. Ships product, maintains the toolkit the whole company uses, hardens the moat.

Cody

CTO · Orchestrator

Builds product. Holds the toolkit. Runs every interactive session.Maintains memory, hooks, MCPs, vault.

Daphne

Researcher

Depth-on-demand briefs.McKinsey-associate output with primary sources, steel-man, contrarian read.

V

Vinnie

Execution Verifier

Owns the verify-fix-retry loop on anything executable.Kym never sees the same artefact fail twice.

B

Bastion

Fortifications

Grows the moat 24/7. Backups, security, recovery posture, guardrails.The seat that catches the thing nobody else looks at.

Tools the company reaches through Cody

Composio Google Workspace Chrome DevTools Playwright Shopify Memory layer · 250 files Vault · 5-min autocommit · pre-commit guardrails

06 · Operations

08 / 11

Who reads the room.

Intelligence pipeline under Ada. Reads the world, reads the customer, surfaces patterns. Daily routines listed below.

Hawk

Strategist

Reads Chestnuts & AI Wins. Forward-call on what to do today.

Scout

External signals

Pulls AI/industry podcasts overnight. Iris filters for "would this change a decision."

Holly

Customer Service

Reads inbound from clients, surfaces the ones that need a human reply.

Albert

Pattern Analyst

Pattern detection across time. Writes to brain under default-reject filter.

What fires for ops

06:15 daily

Hawk reads the substrate. Writes Strategist.md, emails Kym, pushes vault.

Degraded

02:00 nightly

Scout pulls the news. Iris filters down to what matters.

Paused

N

23:00 daily

Nightly recap. Reads build logs & commits, writes the day's recap, pushes vault.

Live

Fri 15 May · one-shot

Pressure-test on NextOS. /critic + /board read the spec, write a verdict.

Scheduled

Post 12 May

Smart Scout. Pattern analyst across time. Queued for build after VAD.

Proposed

07 · Advisory Board

09 / 11

Who gets called when.

Six on-demand voices, each on a slash command. No standing meetings. Spin up when the question matches the seat.

Nancy

/critic

Sharp, terse, finds holes, kills bad ideas before they cost time.

North

/visionary

Big-picture, market context, positioning, frameworks.

Bob

/builder

Execution reality. Timelines, costs, dependencies, what it actually takes to ship.

Cate

/customer

Honest buyer reaction. Would-I-pay test. No jargon tolerance.

Dieter

/director

Senior art director. Audits before patching, subtracts before adding.

Sandy

Mentor

Coaching voice. Calls out displacement and ego, holds the long view.

08 · Risks

10 / 11

What could go wrong.

What's backed up, what's not. Two NextOS-killer gaps still open — both have 1-2 hour fixes.

What's solid

Vault content

15-30 min

Google Drive sync · skimbojones/nextwave-vault GitHub remote · 5-min autocommit cadence.

Cloud routines

0 min

Anthropic-managed. claude.ai/code/routines persists trigger configs across machines.

MCP credentials

2-3h

OAuth tokens in .claude config. Lost on machine wipe — re-auth required for each service.

Substrate

same as vault

Chestnuts/Stealthnuts/AI Wins gitignored from public collaborator visibility, present in vault git locally.

Shopify themes

<10 min

Shopify dev/live store as authoritative source · vault theme/ folder is mirror.

What's not

Cody memory layer

indefinite

Nothing working. Backup git remote broke 25-29 Apr; vault mirror removed 3 May. Catastrophic loss = rebuild Cody from scratch. Contradicts the BYO-keys pitch. Fix: sibling GDrive folder, hourly cron cp. 30 min.

Agent observability

no trace

No way to replay what routines did. They run, email, commit, then the trace evaporates. Contradicts the "trained executive team" pitch when a prospect asks what your AI did last week. Fix: Nightly Recap writes one line per session to Cody Sessions.md. 1 hour.

09 · What's next

11 / 11

The team weighs in.

Ada (Chief of Staff) hosts. Sit rep first, then each seat's call, then her consensus. Refreshed daily — ticked items drop off, new priorities surface.

Ada · Chief of Staff

Sit rep. Five hours since dawn, the rest-day plan was overwritten by a NextOS reframe sprint - prime directive locked, three-layer architecture locked, Outpost locked, aesthetic moat locked, site v0.1 shipped and superseded, Ada email Phase 1 live, 19 avatars standardised, scope-pressure flag fired. The work is real. But Tue demo is in 46 hrs, Mon is the build day, Salon Shop hasn't been touched today.

Next three

Stop NextOS for 46 hrs. Mon = Salon Shop build day, Tue = demo. Non-negotiable.
Verify foundation holes status (memory backup cron, Sessions ledger). 5 min check.
/builder pass on NextOS scope scheduled for Wed 6 May post-demo.

Hold: 15 May verdict, 12 May VAD, pricing reconciliation pre-15 May, V5 avatar audit before propagation, don't-decide-before-12-May guard.

Each seat's call · the colour behind Ada's call

Kym

CEO

Either close the NextOS canvas now or admit you're in build-flow til end-of-day. Mon is Salon Shop only.

Matt

CGO

Pricing freeze til 15 May. "AI output that doesn't look like AI" is the next pitch test - real prospect, post-verdict.

Cody

CTO

Ada email Phase 1 live, 19 avatars, site v0.1 shipped/superseded. Verify memory backup cron + Sessions ledger status before next NextOS session.

Hawk

Strategist

Reframe sprint was load-bearing, not displacement. Mon NextOS-creep would be displacement. Tomorrow is Salon Shop.

Scout

External

Yesterday's signals still load-bearing for 15 May - usage-based default, Mythos block as supply-chain frame. Next run scheduled.

Nancy

Critic

Mid-Jun shipping the full lock-list is wishful. /builder pass on NextOS scope is mandatory before the next NextOS session.

North

Visionary

Three real wedges landed today: structural-simulation, car/workshop analogy, "AI output that doesn't look like AI." Three is enough - protect them.

Bob

Builder

v0.2 site = 2 days, three-layer tooling = weeks. Pick one per week. Today + Mon: Salon Shop only. Bob's pass Wed 6 May.

Cate

Customer

Outpost + car/workshop together is the strongest buyer-language NextOS has had. Test on a real prospect post-15 May.

Dieter

Director

V5 avatars sit on the edge of the no-photoreal rule - reconcile before any public propagation. Site v0.1 dropped the cream/charcoal/teal palette - drift breaks the moat claim.

Sandy

Mentor

This morning's reframe was the displacement Hawk warned about. It's done, no judgement. The live question is Mon morning.